Gleaning Procedures

Contact the Tree Owner

SETP always gets permission before gleaning. Gather information about the tree(s) and the property with assistance from the tree owner. Details to gather:

  • Tree owner contact information
  • Tree types
  • Number of trees
  • Tree heights
  • Location of the trees on the property
  • Additional notes about the trees and quality of fruit

Gleaning Equipment Arrangements

These are questions about equipment to consider when preparing for the glean.

  • What kinds of equipment will be needed for the type of fruit you will be harvesting?
  • What equipment will the organization provide?
  • What equipment can the tree owner provide? If the fruit is high, does the tree owner have ladders that volunteers can use?
  • Who will transport equipment?

Before the Glean

  • Pick a meeting location. For gleans at homes, SETP suggests meeting at a public space close to the location, then carpooling to the home.
  • Recruit volunteers. Promote the glean through social media, the organization’s website, email blasts, etc.
  • Determine where the fruit will go after the glean, and who will deliver it.
  • Print forms. Your organization might want volunteers to sign a gleaning liability waiver and a check-in sheet. Have your forms ready to bring to the glean.
  • Load the vehicle with gleaning equipment.

During the Glean

  • Make sure volunteers complete any required paperwork.
  • Make sure everyone knows how to harvest the fruit.
  • Make sure everyone knows how to safely use equipment.
  • Thank everyone for coming.

After the Glean

  • Take the produce to a storage location or a distribution partner (if applicable).
  • Weigh the produce or ask the distribution partner to provide a receipt with the weight.
  • Submit donation receipts, forms, and any notes about the glean to office staff for record keeping.
  • Send a thank you letter to the tree owner.

Spokane Edible Tree Project (SETP) was founded in 2013 by former Harvest Against Hunger Americorps VISTA Kate Burke. Through her work in a produce recovery position at Second Harvest Food Bank, she recognized the abundance of fruit trees in Spokane County and noticed that much of this fruit goes to waste. SETP was formed to fill this gap in the system and to empower the community to share the resources that are so abundantly available to them. SETP became a certified 501(c)(3) in 2015. The organization is currently run by community volunteers and a Harvest Against Hunger AmeriCorps VISTA.

In 2016, SETP recruited their first Harvest Against Hunger AmeriCorps VISTA, who served as the program coordinator for the organization. The second-year VISTA (2017-2018) expanded the program to include gleaning produce from the Spokane Farmers’ Market. Their third-year VISTA (2018-2019) continues to coordinate gleaning, outreach, volunteer recruitment, grant-writing, and educational programming. Together, the work of the three VISTA’s prevented more than 100,000 pounds of produce from going to waste in Spokane County. Additionally, WSU Extension of Spokane County has been a valuable partner for SETP, supporting and supervising the AmeriCorps VISTA. The extension office has also been an essential partner in developing SETP’s educational program.


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